Secure and compliant digital transformation
Digitalization of Public Administration. What does AgID provide?
The digitalisation of the Italian Public Administration (PA) is a strategic priority, driven by AgID directives the Agency for Digital Italy, which aims to modernize administrative processes through the adoption of advanced technologies.
The “Guidelines for the formation, management and conservation of electronic documents” published in 2021 represent a central reference for all PAs, obliging them to comply with interoperability, security and transparency standards.
One of the pillars of digital transformation is migration to the Cloud, which guarantees flexibility, efficiency and security. The Three-Year Plan for IT in Public Administration includes ambitious goals to migrate thousands of entities to Cloud Native solutions by 2026, taking advantage of the funds of the National Recovery and Resilience Plan (PNRR).
This step requires the adoption of secure and regulatory-compliant solutions that can support interoperability between platforms.
Have you already switched to Cloud SaaS services as required by the AgID regulation?
ZenDMS Up is Interzen Consulting's simple and intuitive SaaS platform designed to quickly manage the registrations and sorting of document flows.
The platform fully complies with the new AgID guidelines, offering innovative and secure solutions for the digital transition of Public Administrations.
Certified according to international security standards (ISO 27001, ISO 27017, ISO 2018), ZenDMS Up is qualified by the ACN (National Cybersecurity Agency) and is present in the ACN Cloud Marketplace.
Built on Microsoft Azure’s world-class digital infrastructure, the SaaS platform leverages the scalability and flexibility of the cloud with a modern microservices-based architecture.
ZenDMS Up adopts advanced technologies compliant with GDPR regulations and privacy protection principles, with automatic backups every 4 hours and an effective disaster recovery system.
Thanks to the presence of APIs (Application Programming Interfaces), ZenDMS Up facilitates interoperability between software systems, promoting an interconnected and integrated digital ecosystem.
Our experts accompany you throughout the digital transition process for a safe and compliant migration, intervening on both strategic and management aspects. Interzen offers you all the support you need to guarantee the desired operational efficiency to the Authority in full compliance with AgID directives.
Digitalisation obligations for Public Administrations
Italian Public Administrations must comply with AgID regulations, adopting innovative digital solutions to ensure efficiency and transparency. Below are some of the obligations required for compliant digitalization.
Mandatory nature of Document Registration
All documents received and sent by a public administration and all electronic documents are subject to mandatory registration.
As provided for by DPR 445/2000 art. 53 paragraph 5, the official gazettes, official bulletins and PA news bulletins, statistical materials, internal preparatory acts, newspapers, advertising materials and all documents already subject to special registration of the administration are excluded from mandatory registration.
The Protocol register has the nature of a public deed, it must be transmitted within the next working day to the conservation system guaranteeing the unchangeability of its content.
What information is mandatory to store in the Register?
The AgID guidelines regarding the formation, management and conservation of electronic documents provide for the storage of the following information in the Protocol register:
- Registration number automatically generated by the system and not modifiable
- Document protocol registration date assigned automatically by the system and not modifiable
- Sender for received documents and recipient for sent documents
- Subject of the document
Interoperability of the Document Registration
Interoperability between platforms is essential to facilitate the exchange of data between public bodies. Why is it important? Without interoperability, data remains isolated and processes slow down, preventing a smooth flow of information.
Appointment of the Head of Document Management and Conservation.
Each entity must appoint a Document Management and Conservation Manager, with the task of ensuring compliance with AgID directives on document conservation.
Is it mandatory?
Yes, the law requires the appointment of a Manager to ensure safe and compliant document management and conservation.
Standardized data exchange
The use of standard formats for data exchange between PAs is essential to ensure security and speed in processes. Shared and secure platforms guarantee efficient and compliant data exchange.
Adoption of Document Management Manuals
PAs must publish document management manuals in the “Transparent Administration” area of their website.
But that’s not all.
These are just some of the requirements of the digital transformation, which aims to make PAs increasingly modern, transparent and projected towards the future.
Protocol registration, modification and cancellation; administrative procedures, signature, document aggregations, title review, appointment of the Digital Transition Manager (RTD), filings, and much much more
Our experts are at your disposal for targeted advice and to provide you with all the support you need to make your organization compliant with current regulations with advanced digital solutions.
