Trenta Case History
Problem
The excessive amount of material had a negative impact on the efficiency of the document area with significant repercussions also on the costs to be incurred for archiving and conservation. The risk of document loss was high, sharing was almost absent, and the search for archived documents took too long compared to business needs.
Need
Have a digital archiving and storage system for company contracts in digital format which would therefore guarantee the durability of documents, sharing and rapid research.
Goals
- drastically reduce the amount of paper documents and the costs required for their management and conservation;
- increase efficiency and improve the quality of work;
- facilitate the sharing of information in compliance with security and confidentiality constraints;
- eliminate the loss of documents.
Implemented solution
ZenDMS, the Document Management solution of the ZenShare Suite, has allowed the complete dematerialization of document flows and therefore to intervene effectively on the management of processes, making them more effective and monitorable.
Company Areas
General services
Benefits obtained
ZenDMS has made it possible to archive and keep company contracts in digital format thanks to a system that allows them to be imported and reconciled after scanning and affixing an identification barcode.
In this way, a rational organization of the information has been achieved: the documents are always available and can be consulted in total security and confidentiality, thanks to the assignment of specific viewing permissions.
