PRQ and PO
ZenPurchase is the Add-On module of the ZenShare Suite dedicated to the management of supplies which automates the workflow relating to Purchase Requests and Purchase Orders (PRQ and PO), guaranteeing complete control within the organisation.
PRQ and PO:what are Requests and Purchase Orders
Purchase Requests, also called PRQ, are documents used to request the purchase of goods or services from suppliers which speed up the process phases and the related authorizations. PRQs are a fundamental tool which allows companies to streamline the purchasing process.
If approved, the Purchase Request is converted into a Purchase Order (PO), which is also subjected to an approval workflow necessary to generate the Order document which formalizes the purchase.
Discover all the features of ZenPurchase with a free demo.
Our team is at your disposal to provide you with the best support.
PO and PRQ: the phases of the purchasing process
- CREATION OF A NEW PURCHASE REQUEST (PRQ)
The process begins with the creation and issuing of a new Purchase Request (PRQ). It is the first step in the procurement cycle, where the needs for goods or services are identified.
- PRQ APPROVAL WORKFLOW
Once created, the Purchase Request (RDA) enters an approval workflow. At this stage, the purchase request can be approved, rejected or canceled by the designated managers, guaranteeing the control and validity of the requests.
- PURCHASE ORDER GENERATION (PO)
Approved Purchase Requests (PRQ) are automatically converted into Purchase Orders (PO). This automation simplifies the transition from request to order, reducing time and associated errors.
- PO APPROVAL WORKFLOW
The Purchase Order (PO) also goes through an approval workflow. At this stage, the order can be approved, rejected or cancelled, ensuring that each purchase is verified and authorized.
- GENERATION OF THE ORDER DOCUMENT
Once approved, the PO is used to automatically generate the order document from a predefined template. This document is essential to formalize the purchase and provide all the necessary information to the supplier.
- PROCESSING OF THE PURCHASE ORDER
The order is sent to the supplier via email directly from the system. This step, called PO fulfillment, formalizes the purchase and starts the delivery process by the supplier.
- RECEIPT OF THE GOODS
At the time of delivery, the system tracks the receipt of the ordered goods. This step is important to update the order status and ensure that everything complies with the required specifications.
- INVOICE RECONCILIATION
Finally, the invoice received from the supplier is reconciled with the corresponding Purchase Order (PO) through ZenE-invoices,the ZenShare Suite Cloud solution that facilitates integration with the electronic invoicing service, ensuring that the invoice corresponds to the order placed and that all details are accurate.
ZenPurchase, the innovative solution for managing PRQs and POs
The efficient management of Purchase Requests (PRQ) and Purchase Orders (PO) is a company asset in all respects.
A structured and automated procurement process, like the one offered by ZenPurchaseoptimizes ordinary activities and allows you to reduce costs,improve cash flow management eensure correct traceability of purchases.
Find out how ZenPurchase can streamline your procurement process, ensuring efficiency and control at every stage.
Manage requests and purchase orders with the secure, integrated ZenPurchase module.
Simplify, approve and monitor Purchase Requests and Purchase Orders with ZenPurchase, the ZenProject add-on module to maximize the strategic and operational efficiency of Project Management.
