Electronic
invoicing
invoicing
ELECTRONIC BILLING OVERVIEW AND SERVICE FEATURES
Zen E-Invoices is the all-inclusive service for sending and receiving electronic invoices.
ZenShare has equipped its users with a practical and efficient tool to manage the entire billing cycle both between private individuals and towards the Public Administration in a simple, intuitive and economical way: from the generation of the invoice in XML format, to the affixing of the digital signature, the sending to the SDI, the receipt of notifications, up to the digital preservation of the invoices.
Cloud service for sending and receiving Electronic Invoices
Public Administration (PA) and Private companies
Ideal for end customers and ERP producers
SDI accreditation (PBV3TR8)
Integrated with Interzen ZenShare Suite
Integration with third party systems
Accounts Receivable
Activities charged to the customer.
- Management of customer master data from which to retrieve header data for the compilation of invoices (SMC).
- Manual upload of each invoice on a web form (SMC).
- FTP upload of multiple invoices via automatic import of xml files with a metadata file in CSV (Large Companies).
- Verification of the formal correctness of the invoice.
- View and/or print the invoice.
- Validation of the invoice before being sent to the Exchange System.
Automatic system activities.
- Generation of invoices in xml format, as required by law.
- Signing of electronic invoices for sending to the SDI (the digital signature is included in the optional service).
- Sending of invoices via certificated mail to the PA or to private individuals through the interchange system (SDI).
- For high volumes of invoices, an FTP channel is available.
- Management of notifications received from the Exchange System (SDI) and from the PA. (Notifications from private individuals are no longer provided).
- Digital archiving of invoices in accordance with the law.
Accounts Payable
Activities charged to the customer.
Monitoring of the system to verify the presence accounts payable in the workflow to be approved (an email alert is provided).
- In case of correct invoice: the invoice must be recorded in the accounting on the management system. With the provision of 04/30/2018 n°89757, it would seem that the electronic invoices received from private individuals must all be accepted and registered.
- In case of incorrect invoice: the credit note must be requested from your supplier.
- For archiving purposes, it is necessary to associate the VAT protocol number, the registration date and the sectional number with the e-invoice. To this end, a solution could be to enter the barcode proposed by the system and necessary for data reconciliation in the management mask, in particular for:
- recall the VAT protocol number to be associated with the Electronic Invoice (if you do not opt for the manual mode)
- recall from the ERP the data of the electronic invoice made available by the system (an integration activity is required)
- Acceptance or refusal of the e-invoice for archiving process.
Automatic system activities
- Digital archiving in case of acceptance.
- Rejection of the electronic invoice in case of refusal.
Please note. In the case of B2B, the functionality of sending the acceptance or rejection response via Certificated mail to the Exchange System (SDI) is not provided.
